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I am seriously weeding my Reference collection and wondering if the books I have left would be used more if I put them with the regular collection. Students use our non-fiction collection a lot but I am not always available to remind them about the reference collection. They also tend to use the internet for a quick look up if they can't find something. Our reference books can be checked out for short periods to students in grades 5 and up. All staff can check out reference at any time.

Our reference books are mostly special subject encyclopedias - art, music, animals, history, dictionaries.... used sporaticaly or for special projects. If I put them in the regular collection would they get more use.

Of course if I do this it will mean a major shift of all the non-fiction...hmmmm.

Has anyone else already done this? Contemplating doing this? What do you think? I am in a prek-8 school.

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I think from the responses, I want clarification. Are you incorporating them spatially in the circulation collection and keeping them non-circulating? Or, and this is what I thought, you're adding them to circulating rather than non-circulating? – Foggyone Mar 12 at 20:41
I'm interested in hearing all comments and answers. I haven't made any decision yet and contemplating all possibilities before I do. It will be a major shift as our non-fiction is probably 10,000 titles and there is not enough empty shelf space with out doing some major shifting. – Georgeanne Mar 13 at 17:34

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We have moved (or weeded entirely) most of our children's reference collection (public library). Like you said, a lot of it was special subject encyclopedias, and they definitely get used more when they are right next to the regular books on the topic.

People don't remember to check the reference shelf (and kids likely don't even know it exists), they usually just plug "reptiles" in the catalog and see what happens. It's very nice if you can have an encyclopedia of reptiles set right there next to the regular books.

In our case, it didn't result in a terrible amount of shifting, but it all depends on how big your reference section is.

I am not sure if I would be quick to move single subject encyclopedias into circulating collection at a school library if the school's curriculum is heavily based on that subject. For example, if the whole 5th grade does reports on endangered species or Native American tribes or whatever. It depends on the strength of your collection as a whole, and maybe what the public library has too.

Some of the ramifications:

-Like you said, needing to shift the collection can be a problem whenever you move things from one area to another.

-Reference books are expensive and hard to replace if they are checked out and never returned. Or if someone's little sibling/puppy and some crayons/markers/scissors/teeth get a hold of them.

-Will kids read the reference books for fun? Are they appealing? Not too dated?

-Will there be enough materials for kids writing reports?

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I am thinking I might just move them but keep them ref and circulate to gr 5 and up. – Georgeanne Mar 13 at 2:14
Maybe move the Ref books to the beginning of each section ? – Georgeanne Mar 13 at 2:53
We have a very large collection in house and our online catalog is linked to the private high school and the public library. Our kids are doing less book research and more research using the internet. You made some very good points. – Georgeanne Mar 13 at 3:15
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I know this would sound silly but I would think the biggest issue would be user education in regards to "Why can't I check this book out?" when they try to check out a reference book. I spend most of my day in libraries and even with it separate, I still hear that a couple of times a day. I would think it would increase if they were mixed in. A simple REF on a binder is easy to miss.

And to expand on the encyclopedia, I would be concerned with someone checking that out just to disappear. I know some communities have limits on how much one can charge for a lost book. Hate to see someone get off with checking out the complete set only to wind up paying 30 bucks.

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Since our ref can be checked out, I don't think we'll have that issue. As far as general encyclopedia, I might keep them separated along with the oversize atlases and dictionaries. We do charge the value of the item if it is lost or damaged beyond repair. – Georgeanne Mar 13 at 3:10
No question is silly if it is an honest question. The one thing that bugs me is even after hours of training and years of going over stuff, how to use the n line cat, etc There is always the student that says "How do I find the book?" That one drives me nuts....they have the call number but then they get that blank look, now what. – Georgeanne Mar 13 at 17:43
A cry for help maybe? (No pun intended.) Someone raised the suggestion once that maybe these students actually had eyesight problems or reading comprehension problems and were unable to process the call number information. Then of course we have a library branch that puts it;s graphics novels in no less than 5 different places within their branch. Maybe it's an organizational issue and they don't have a clue how to locate books. (I know I have a problem and I have an MLIS.) – drmike Mar 24 at 18:32
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We have moved nearly all of our reference collection into the stacks and allow them to circulate. They certainly are being used more often, which is a plus, although I have to be honest, I worry sometimes about sending away a specialty encyclopedia that cost several hundred dollars. That being said, all/most of our new reference is being purchased online, so it's a problem that will remedy itself.

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Interesting phenomena - as I weeded my ref teachers came down to select titles they wanted in their classrooms. I was happy to give away things that no one used. I wonder if they will get used in the classrooms? – Georgeanne Apr 13 at 14:25
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I have completely weeded my reference section in a 6-8 building. I have some atlases, some almanacs and a few sets of enclyclopedia. However everything else is gone or in the non-fiction section. I did this because all that was there was easily found online. It was extremely out of date and the only things I had really added were general reference. I really kept very fewthings and they were never used by anyone. Given this situation it was an easy move and we haven't had any complaints from teachers or students.

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When you moved the ref to the circulating non-fiction, did you also change them to circulating? I have all these Petersons guides...I have moved back and forth from the circulating to the ref and now back to circulating, but they are difficult to use now that students are used to finding everything on line. – Georgeanne Mar 13 at 17:38
We circulate what was kept and if they weren't used or out of date they were weeded. Our state passed some new rules in terms of funding and we were charged with keeping a current collection defined by at least 70% of the collection being not more than 20 years old. – Stephan Mar 13 at 18:46
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My academic library has done something similar to this. When we were weeding the reference collection any books that were slightly older or not being used as much but were still valid, good resources got shifted to the regular circulating stacks. We did change them to normal circulating books instead of leaving them reference but since your reference books are able to be checked out I don't see why they could just sit be placed in the non-fiction section. I find that rarely do people browse through the reference collection, and when you do show them something in that area they always say "oh I didn't know you had that." This way when they are browsing the section - a lot of our students just want general call numbers and don't do good searches in the catalog - they would find the encyclopedias and use them more.

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I'm considering the same thing with my reference books. Last year, I moved all of my biographies out of their separated section and relabeled them with their Dewey number according to their subject (athletes in sports, painters in art, presidents in history, etc.). It really helped to get those items circulating. I've been pleased to see some previously dusty books getting some action.

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I moved my entire reference collection into non-fiction and put see through red labels over the spine label. Red = reference and cannot be checked out. It has worked well for my K-5 students, increasing interest and most of them understand why they can't check them out.

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We shifted our Reference books a few years ago and it was hard work--- but worth every minute. Our books are now used with some frequency as opposed to never used... I did keep the Reference labels on them as a way to remind us to tell the students that it is an overnight checkout and that the cost of replacement is high so they know what they're getting into when they borrow a Reference book. We have not had any problems with loss.

We did leave our one encyclopedia set, a large dictionary, the Dictionary of Biographies (huge, heavy set) in the old reference section, and some oversized books in the reference area. We were able to convert the rest of the area to fiction only and that has been great!

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